Dec 2, 2025
3 min read
Today, we're proud to introduce Folio Inventory: a new product within Folio that provides faster, easier counting for your on-property teams.
Counting inventory is a mess. It’s tedious, inefficient, and has to be translated (often by hand!) from lists or logs into different financial systems. Yet keeping count of inventory is essential. And if done more quickly, it can provide massive downstream benefits to operations.
With Folio Inventory, people on the ground can count, re-order, and categorize automatically in one, intuitive place.
Let’s remove the counting headache and count wins, instead.
Counting today
Counting is at best a necessary evil, and at worst, a dreaded part of the job. The busiest properties tally items each day to know what to offer guests or replenish for tomorrow. Every property needs monthly inventory for accounting purposes. After a count, units and lists are converted into POs (sometimes, in yet another system). At the end of month, controllers spend hours assigning values across those multiple systems.
It’s 2025. It doesn’t need to be this way!
Faster counting with Folio Inventory
Enter: Folio Inventory. Now your team on the ground can count, re-order, and categorize in one, intuitive place. We built Inventory with the same simple mantra that’s behind everything at Folio: Make it usable. It’s custom-designed for the people on the ground, day in and day out, and it’s delightful. That means, it gets used more often.
A Chef at a Folio property shouted from the walk-in-freezer, in the middle of their first count, “Inventory usually sucks, and this is great.”
As the most intuitive, helpful counting system out there, Folio Inventory offers:
(Ridiculously) easy setup: Folio does the heavy-lifting to convert count sheets into Folio inventory lists. Just send ‘em over in whatever format you have!
Lightning-fast counting: Simple item search, multiple item units, and easy count-list control helps you breeze through a count
Accessibility in dead-zones: Offline support and mobile-optimization for those walk-in refrigerators or no-wifi areas on-property
Multi-player action: Team members can divide and conquer for faster counts
Simple re-ordering: One-click add-to-cart based on indicated par levels
Faster financials: Get an exportable file that feeds directly into your ERP
“This cuts our count time in half. We can now divide and conquer and it is fantastic.”
Chef Tati, Executive Chef, Marriott Autograph Collection Hotel
Count on more visibility
In addition to offering speedier processes for teams, Folio Inventory automatically equips them with information about their on-property reality, at their fingertips.
They can know stock on hand organized by status, location, and spend category. They can quickly understand usage and costs by location, or variance by item month on month to easily flag asset or usage abnormalities. Controllers can flexibly assign value to their assets to incorporate the real-time pricing from Folio’s integrated catalogs.
With Folio Inventory, your team is empowered to make even better business decisions.
Chefs have their hand on the dial. They can understand if they are over-ordering perishables, under-ordering and missing out on sales, or underutilizing items they have on hand. It’s information that allows them to be creative and efficient.
Housekeepers and engineers can identify opportunities for cost reduction or anticipate low stock items.
Controllers can use real-time pricing data straight from live catalogs for faster and more accurate financials, and can investigate their monthly price change report to quickly identify count errors.
Meanwhile, F&B Directors can be more nimble, offer more advice across properties, and focus on developing the most profitable overall program for their guests.
Why it's exciting
With Folio Inventory, teams now have one, unified system for financial operations—from ordering to receiving to inventory to payment. When counting is more usable and fast, visibility is just there and financial reporting just happens.
Inventory is Folio’s latest step in closing the gap between the physical and financial worlds. By making on-property lives easier, we can supercharge teams by turning their effort into outperformance and profitability. Because that’s what actually counts.
Happy counting!
Kate & Hannah